Procedures for Contractors and Developers

The following may be used by developers as a general guideline. Developers should review the District’s current Standard Specifications for Water and Wastewater Lines and the District’s current Schedule of Rates, Charges and Fees on the District’s website. Developments with unusual or extraordinary characteristics may have different or additional requirements as determined by the District. Please contact the District at (615) 352-7076 and/or by email at engineering@hvud.com for more information.

 

  1. Request for Water and/or Wastewater Availability
    1. Availability Review Fee
      1. $150 = Single Family (1-4 Lots)
      2. $500 = Commercial, Multi-Family and Residential Development (5 or more Lots)
    2. Developer submits completed online form to the District requesting water and/or wastewater availability. Include: Exact Location, Map and Parcel Number, Number and type of units (example: 200 single family residential), any additional information relevant to utilities.
    3. Commercial, Multi-Family and Residential Developments of 5 or more lots shall submit a preliminary layout with request.
    4. The District reviews and responds with location of connection(s) and any required utility on-site or off-site water and/or wastewater improvements.
    5. Availability letter shall expire after 1 year.
  2. Plan Development and Review
    1. Plan Review Fee* = $1,500
    2. Developer schedules meeting with the District to discuss development before design of preliminary plan.
    3. Developer’s Engineer designs preliminary plans for project. Submit a digital PDF for review and approval. Include the following:
      1. Vicinity map
      2. Engineering reports with design criteria
      3. Plan, profile and detail sheets
      4. If available, provide electrical layout plan from service provider
      5. Specifications for items not in the District’s standards
      6. Detailed plans for special construction (pump stations, creek crossings, etc.)
      7. Design to conform to the District’s most recent Standard Specifications for Water and Wastewater.
    4. Where a wastewater pump station, water tank and/or a water booster station is required to serve any area, special charges apply.
    5. Obtain preliminary approvals from applicable Planning Departments.
    6. The District reviews plans and responds with approval or required changes and/or additions to plans.
    7. Developer’s Engineer submits the District approved plans for TDEC State approval stamp. The District requires a digital (PDF) of TDEC State approved drawings.
    8. Obtain approval of all applicable jurisdictional agencies including but not limited to:
      1. Tennessee Department of Environment & Conservation
      2. Tennessee Department of Transportation Highway Crossings, Right-of-Way (Permits)
      3. Local governments, i.e. Metro Nashville or Williamson County
      4. Corps of Engineers (Permits)
      5. Other Utilities (Gas, Electric, Telephone, Cable)
      6. Railroads (Permits)
      7. TVA (Permits)
    9. A new letter of availability will be issued with the District approved development plans.

    *Plan Review fee will be credited toward required fees for project.

  3. Contract
    1. Developer to provide executed utility construction contract with separate water and wastewater utility costs. Include number of services and fire hydrants. Submit this contract to the District, to be used to draft a contract between the District and the Developer.
    2. The District will prepare contracts for public and private water and sewer utilities (including but not limited to, tapping privilege fees, meter set fees, hydrant fees, administrative and inspection fees) to be executed by the District and Developer. Refer to Schedule of Rates, Charges and Fees for more information.
  4. Pre-Construction Conference
    1. Before Pre-Construction Conference:
      1. Execute contract for water and sewer service with the District and pay all fees.
      2. Provide a copy of all off-site HVUD utility easements, if applicable.
      3. Ensure project plans are approved by all applicable agencies and submit copies to the District via email.
      4. At least 10 Days prior to Conference submit a digital PDF copy of:
        1. Shop Drawings for water and sewer materials with Contractor’s stamp for review and approval by the District.
        2. Cut Sheets from field layout for Sewer Projects for review and approval by the District.
        3. Developer or Developer’s Engineer shall obtain necessary easements. (Off-site easements are required prior to construction. On-site easements shall be required prior to final inspection)
    2. Pre-Construction Conference:
      1. Developer is to email or call the District to schedule the Pre-Construction Conference.
      2. The Developer, the Developer’s Engineer, the Developer’s Contractor, and Representatives from the District shall attend the meeting.
      3. Provide two (2) paper copies of TDEC State approved plans for the District inspector.
  5. Construction Phase
    1. Submit TDEC Construction Start Notification prior to construction.
    2. One set of TDEC State Approved Plans shall be kept on the job site at all times by the Developer’s Contractor.
    3. Developer’s Contractor is responsible for obtaining all necessary permits.
    4. Developer’s Contractor shall provide field layout of work and is responsible for field location of existing utilities.
    5. Developer’s Contractor shall coordinate all work with the District for inspection of water and sewer utilities.
    6. Developer’s Contractor to address all punch list items prior to final inspection.
    7. Developer’s Engineer shall provide complete set of record drawings and all necessary closeout items prior to final inspection.